| Form |
Category |
Where to Find |
When to Use |
| Attestation of Compliance |
Bylaw 2 - Principles |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
All signatures are to be received no later than September 1, 2020. |
| Coaching Staff Declaration/Addendum Form |
Bylaw 11 - Personnel |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
In July, before the beginning of the academic year. Whenever there is a staff change. |
| Individual Associated With a Prospect (IAWP) |
Bylaw 11 - Personnel |
UH Human Resources |
Any new non-coaching employee (paid or volunteer). |
| Non-Coaching Staff Member Agreement Form |
Bylaw 11 - Personnel |
UH Human Resources |
To be completed by all sport-specific non-coaching staff members. |
| Student-Manager Agreement Form |
Bylaw 11 - Personnel |
ARMS
(Request from Compliance) |
To be completed by all sport-specific managers (as defined by the NCAA). |
| Preseason Official Roster Initial Form |
Bylaw 12 - Amateurism / Eligibility |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Submitted prior to preseason camp or fall semester. |
| Official Roster Change Form |
Bylaw 12 - Amateurism / Eligibility |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
After the start of camp/school whenever there is a roster addition. |
| Official Visit Request |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
When are you are to request an official visit. |
| Official Visit Summary |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Within a week after an official visit has been completed. |
| Off-Campus Recruiting Summary |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Before seeking approval for off-campus recruiting. |
| Unofficial Visit Form |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
To request an unofficial visit prior to a planned unofficial visit to campus or within 24 hours after an unplanned visit. |
| Camps and Clinics Proposal -- Appendix B |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Prior to participation in camps/clinics during summer months. |
| Non-Institutional Camp/Clinic Form |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
To request permission to attend a non-institutional camp or clinic. |
| Local Sports Club |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Submit all information prior to local sports club practice. |
On-Campus Evaluation Form
(Basketball) |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
To request an on-campus evaluation prior to the start of an official visit (form downloadable on ARMS). |
| Tryout Procedure Form |
Bylaw 13 - Recruiting |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Request form prior to tryout. |
| Request for One-Time Transfer Exception |
Bylaw 14 - Academic Eligibility |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Coach will approve a 1X transfer exception as well as meet with sport administrator. |
| Transcript Evaluation Request Form (TERF) |
Bylaw 14 - Academic Eligibility |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
To request an evaluation of prospective incoming student. (Upload Transcripts, Courses in Progress and Test scores to the Documents tab first). |
| NLI/Aid Request |
Bylaw 15 - Financial Aid |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
To request an aid agreement (NLI or otherwise) for an incoming student-athlete. |
| Awards Form |
Bylaw 16 - Awards / Benefits |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
To submit awards form at the end of the season / academic year, prior approval needed. |
| Occasional Meal |
Bylaw 16 - Awards / Benefits |
ARMS
(Workflows>Workflow Launchpad>Coach Forms) |
To request an occasional meal for the team. |
| Playing Season Declaration Form |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
In July, before the beginning of the academic year & whenever there are changes to the playing season. |
Summer Access
(Football and Basketball) |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
By May 1, before the end of the academic year. |
| Student-Athlete Discretionary Time (Football) |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Before Jan 1, to give student-athletes weeks off prior to the start of Fall camp. |
| Spring Practice Declaration (Football) |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Before the start of the Spring Practice period. |
| Outside Competition & International Competition |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Submit prior to practicing or competing in an event while not representing UHM. |
| Student-Athlete Voluntary Workout-Elite Athlete Training |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Must be designated by USOPC or equivalent as an elite athlete. Submit prior to voluntary workout. |
| Student-Athlete Voluntary Workout-Individual and Safety Exception Sports |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
Must be submitted and approved prior to voluntary workout. |
| Summer Basketball League Certification (Basketball) |
Bylaw 17 -
Playing Seasons |
ARMS
(Workflows>Workflow Launchpad>Compliance Forms) |
In the summer, prior to any student-athlete participation in a summer league. |
