JULY 25, 2008
UH LETTERWINNERS CLUB
MINUTES OF THE BOARD OF DIRECTORS
JULY 15, 2008 MEETING
UH LETTERWINNERS CLUBHOUSE
President Maryann Sacharski called the meeting to order at 5:05p.m.
Present: Daniel Arakaki, Dr. Charlie Araki, Erika Buder-Nakasone, Eli Christensen, Mitch Ka'aiali'i, Wes Kimura, Kyle Klinger, Daniel Lau, Leanna Lui (recorder), Taryn Matsuda, Riley Mende, Kenneth Nagatani, Amanda Paterson, Mary Ann Sacharski, Gordon Scruton, Tom Shimabuku, Dr. Don Weir, Artie Wilson
Carl Clapp, Jim Donovan, Marilyn Moniz-Kahoohanohano
Cindy Rote
Via phone- Eugene Price
Excused: Ed Gayagas, Doug Hussey, Rich Miano, Sam Moku, John Nakamura, Bob Nash, K. Mark Takai, Cliff Sanchez
Absent: Edward Inouye, Tim Lyons, Roy Yonemitsu
I. Welcome by President MaryAnn Sacharski.
II. Review and/or Approval of Minutes – Corrections should reflect an excused absence for Dr. Charles Araki and approval of minutes of May 20, 2008. Gordon Scruton motioned for approval of the June 17, 2008 minutes with corrections. Riley Mende seconded motion. BOD voted; all in favor.
III. Financial Report – Mitch Ka'aiali'i reported no current updates due to financial system being down. Will distribute July 2008 report upon receipt. All in favor no opposed to approval of past three treasurer's reports.
IV. AKA Meeting – no report
V. Unfinished Business
a. UH LWC 08/30/08 Event – MaryAnn Sacharski distributed flyer for room rate specials for the event in 08/08. Discussed activities for participants to win prizes. Erika Buder-Nakasone has been working with media relations to develop trivia and games for commercial breaks. Erika reviewed table sales and requesting names for the tables to complete name tags for participants. Informed that the table for the College of Education is out. Currently the count is at 192 people, which does not include the others who are coming to help. Current at 182/ 19 tables.
Riley moves to provide night at hotel for Jim Leahy and Rick Langardy; Gordon Scruton seconded motion.
VIP premiums and donations. “H” Letters are being framed by Picture Plus. Discussed if pens for the VIP premiums tables that cost $10 would be appropriate favors. Response from several BOD is that they are not in favor of pens, as it was felt is expensive and not unique. Suggestion of key chains with UH logo.
Ordering 18 inch UH pennants that Coach McMackin will sign for give-aways.
Not sure on status of silent auction. Announcement made of incoming donations for auctions.
VI. New Business
a. Homecoming Steering Committee Meeting on 07/16/08 at 3pm at Hawaii Hall- MaryAnn Sacharski has prior commitment and is unable to attend. She requested for someone to attend on behalf of LWC. Amanda Paterson or Marilynn Moniz-Kahoohanohano will go on behalf of LWC.
b. UH Booster Compliance Meeting – Erika Buder-Nakasone, Daniel Arakaki, and Amanda Paterson attended UH Compliance Meeting on 06/19/08 at 11am on behalf of LWC.
c. President Club Award – Mary Ann inquired if BOD felt if should continue tradition of three awards (for recognition of contributions to women athletics, men athletics, and overall athletics and LWC). Riley Mende moved to defer awards for this year; Tom Shimabuku seconded; all in favor, no opposed.
d. Front porch repair – Erika Buder-Nakasone informed that UH Facilities put in work order request to attend to repairs of porch and lighting. Ed Gayagas offered to help with repairs.
e. New and returning BOD members – Welcome Kyle Klinger and Elijah
Christensen to BOD; returning BOD includes Artie Wilson, Don Weir, and Ed Gayagas.
f. BOD Elections – Erika Buder-Nakasone in reappointment. Voting for new officers. MaryAnn will be outgoing president and Don Weir will be incoming president. Votes needed for 2nd VP, Secretary, and Treasurer.
Nominations opened for treasurer: Mitch; secretary: Leanna Lui, Taryn Matsuda,
Amanda Paterson; 2nd VP : Taryn Matsuda and Artie Wilson. Riley Mende motioned to close nominations, Tom Shimabuku seconded.
Votes were submitted and tallied with results as follows: 2nd VP- Artie Wilson, Secretary- Leanna Lui, and Treasurer- Mitch Kaa'iali'i. Amanda Paterson closed voting, Tom Shimabuku seconded.
g. Benefit for Jim Donovan and Greg McMackin – Event will be on 07/31/08 and BOD purchased a table.
VII. Other Business
Jim Donovan discussed that he spoke with Derek regarding redesigning website and he suggested LWC website to be more robust and allow others to add more info to it i.e. photos of recent events. Also, H-mail can set up data base that people can add and refresh page. Inquired if levels of membership have been decided yet. Artie Wilson reported still in discussion. Carl Clapp has volunteered to take on the Letterwinners Club. Not finalized yet, will need to write up proposal for the reorganization.
VIII. Next Meeting
The next BOD meeting will take place on Tuesday, August 19, 2008 at 5:00 p.m. in the Letterwinners Clubhouse.
Incoming President, Don Weir, adjourned the meeting at 5:53 pm.
